Internal Communications Coordinator

Simons Foundation | New York, New York

Background

The Simons Foundation is a private foundation established in 1994 in New York City by Jim and Marilyn Simons. With an annual grants and programs budget of $300 million, the foundation’s mission is to advance the frontiers of research in mathematics and the basic sciences.

The foundation pursues its mission through its grant-making division, comprising programs in Mathematics & Physical Sciences, Life Sciences, Education & Outreach and autism research, and through its internal research division, the Flatiron Institute.

The Mathematics & Physical Sciences program supports work in mathematics, theoretical computer science and theoretical physics. The Life Sciences program works to advance basic research in life sciences, with, among other efforts, large grant programs in ocean ecology and in the origins of life.

The Simons Foundation Autism Research Initiative (SFARI) is a campaign that aims to improve the understanding, diagnosis and treatment of autism by funding innovative research of the highest quality and relevance. SFARI also supports the editorially independent autism research news site Spectrum.

In 2016, the foundation launched the Flatiron Institute (FI), a multidisciplinary institute whose mission is to advance scientific research through computational methods, including data analysis, modeling and simulation. The FI hosts scientists and collaborating expert programmers who work to create, deploy and support new state-of-the-art computational methods.

Outreach & Education supports and promotes scientific literacy in society generally. Specifically, the program supports the nonprofit Math for America and the independent science news site, Quanta Magazine. This program’s Science Sandbox initiative seeks to unlock scientific thinking in all people, so that science becomes a more integral part of culture.

Job Summary

The Internal Communications Coordinator assists the communications director with all aspects of internal (staff) communications. This person, supervised by the communications director, will be in charge of the organization’s intranet. They will also be instrumental to the success of a variety of company community-building and information-sharing activities, including staff meetings and other gatherings. They will help the communications director develop strategies to enhance and improve communications and a feeling of community within this large and diverse group of employees. The hiring process will include completion of a writing assessment.

Responsibilities

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

  • Write and develop effective, diverse internal communications including ongoing intranet content posts and internal email messages.
  • Manage the ongoing maintenance and development of the Simons Foundation intranet, including assisting with technical-issue resolution and updating user guides.
  • Lead the SimonsNet Governance Committee, charged with effectively representing units throughout the foundation with input related to the strategic management and content quality of the intranet.
  • Screen, edit and organize all documents and announcements sent for posting to intranet.
  • Help onboard new hires by setting up new user accounts for the intranet
  • Analyze, review and modify intranet policies and processes through collaboration, testing and monitoring of content and activity.
  • Collaborate with Human Resources to conduct new hire orientations on communications topics
  • Project manage all design projects for the foundation
  • Act as communications point person for monthly 160 Teas and staff meetings; develop content and materials for those meetings.
  • Work with members of the 160 Speaker Series committee to acquire and organize new speaker events
  • Perform any other duties or tasks as assigned or required

Qualifications

MINIMUM QUALIFICATIONS

Education

  • Bachelor’s degree preferred

Experience (preferred)

  • Two to four years of office experience, preferably in positions involving working with others; preferably at a large organization; preferably with exposure to individuals at all levels in the company. 
  • Two to four years of experience in high-level administrative support or in project management
  • Previous experience in communications or internal communications a plus

Requirements/Other

Related Skills & Other Requirements

  • Consistent accuracy, careful attention to detail and the ability to multitask and organize many complex assignments and activities simultaneously is required.
  • Excellent interpersonal, verbal and written communication skills. 
  • Proficiency in Microsoft Office Suite in a Mac OS X environment
  • Resourcefulness, good judgment, tact and discretion; flexible, amiable, willing.
  • Willingness to take on new responsibilities and the capacity to work independently
  • Ability to interact with a diverse population and a can-do spirit to develop a team culture

REQUIRED APPLICATION MATERIALS

  • Please submit a résumé and cover letter stating your interest in the position.

THE SIMONS FOUNDATION'S DIVERSITY COMMITMENT

Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment. The Simons Foundation provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status or any other protected category under federal, state and local law.

How to Apply

Please follow this link: https://simonsfoundation.wd1.myworkdayjobs.com/en-US/simonsfoundationcareers/job/160-Fifth-Avenue/Internal-Communications-Coordinator_R0000358

Simons Foundation