Contract Coordinator

Public Health Solutions | New York, New York

Background

Contracting and Management Services (CAMS), a division of Public Health Solutions, administers millions of dollars in public health funding through “master contracts” with the New York City Department of Health and Mental Hygiene (NYCDOHMH). Since 1991, CAMS has funded services for people living with HIV/AIDS under the federal Ryan White Treatment Modernization Act, and since 2000, for HIV prevention services. CAMS contracts with community-based organizations, hospitals, clinics, mental health clinics and other organizations for services in areas as diverse as early childhood mental health, cancer screening, substance abuse treatment and risk reduction, family planning and HIV/AIDS. In addition, CAMS has recently expanded its portfolio of contracting services to include a broad array of non-HIV/AIDS public health and human services initiatives.

CAMS implements innovative reimbursement and monitoring approaches, and helps service providers to meet their contractual goals through direct technical assistance and partnering with NYCDOHMH for program assistance. CAMS promotes effective service delivery, program and fiscal integrity by setting and communicating standards, and by collecting, analyzing and reporting on program data.

Job Summary

Public Health Solutions seeks Contract Coordinator for its Contracting and Management Services.  The Contract Coordinator will work in close collaboration with Programs and Contracts Administration Department colleagues and managerial staff as well as with all other CAMS departments as required for contracts payments, compliance, data/reporting and contract administration.

Responsibilities

  • Conducts site visits and maintains up-to-date knowledge of reimbursement policies and procedures to ensure documentation supports payments are allowable and justified appropriately.
  • Makes payments for assigned portfolio of contracts. Reviews contractors’ monthly reports, for a targeted portfolio, to assess program performance.
  • Maintains telephone contact and, as necessary, written contact with assigned contractors to fully understand program and fiscal progress and barriers impacting reimbursement.
  • Identifies contractors’ barriers to compliance and problems associated with the requirements for documentation to validate reimbursement.  Recommends methods of remediation to contractor staff in consultation with CAMS supervisor and, for shared portfolios, in collaboration with Contract Managers.  Prepares periodic reports on contractors’ reimbursement compliance.
  • Collaborates with Contract Managers regarding compliance issues for recommendations related to Compliance Panel/reviews.
  • Participates in training and staff meetings.
  • Reviews RFPs, for assigned contract portfolio, to understand program design and reimbursement structure and any specific requirements for service provision and payment.
  • Provides technical assistance to contractors, either directly or by referral, to address reimbursement issues.

Qualifications

  • Bachelor’s Degree in Human Services, Public Health, Public Administration or related field; strong relevant experience may substitute for degree.
  • Minimum 2+ years of health, social services, or related program or contract experience.
  • Well-developed ability to integrate program and fiscal concepts of program design. 
  • Knowledge of HIV and other community health and human services in non-profit organizations preferred.
  • Possess strong analytical skills, fiscal aptitude and excellent written and verbal communication.
  • Ability to work productively in a high-pressured, deadline-driven environment.
  • Must be organized and detail oriented.
  • Exercise independent judgment to achieve sound outcomes with appropriate, fiscal and program aptitude.

How to Apply

TO APPLY FOR THIS POSITION PLEASE INCLUDE A COVER LETTER AND CLICK ON THE FOLLOWING LINK: 

For more information about working at Public Health Solutions, please visit our website at

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual and transgender individuals, and veterans.

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Organization: Nonprofit Organizations