Meetings and Program Assistant, Education Division

Council on Social Work Education | Arlington, Virginia

Background

Founded in 1952, the Council on Social Work Education (CSWE) is the national association representing social work education in the United States. Its members include over 750 accredited baccalaureate and master’s degree social work programs, as well as individual social work educators, practitioners, and agencies dedicated to advancing quality social work education. Through its many initiatives, activities, and centers, CSWE supports quality social work education and provides opportunities for leadership and professional development, so that social workers play a central role in achieving the profession’s goals of social and economic justice. CSWE’s Commission on Accreditation is recognized by the Council for Higher Education Accreditation as the sole accrediting agency for social work education in the United States and its territories.

Job Summary

The Meetings and Program Assistant supports the administrative management of education and professional development programs for the CSWE Division of Education.  The program assistant will coordinate activities related to CSWE’s education and professional development initiatives, including educational sessions at the Annual Program Meeting (APM), continuing education programs, professional development events through the CSWE Learning Academy and other meetings and events sponsored within the Division of Education. 

The position will be expected to assist the Vice President of Education, Manager, Member Engagement and Professional Development, Director of Meetings and other education division staff in the implementation of initiatives that connect CSWE members with the organization and each other, and help grow their career through professional development, presentation, and service opportunities.

Reports To

Vice President of Education

Responsibilities

General

  • Coordination of education offerings for CSWE individual and program members for the Annual Program Meeting (APM),
  • Owningthe APM proposal submission, review and acceptance process,
  • Career Center program development,
  • CSWE Learning Academy activities,
  • Continuing education (CE) certificate processes for education initiatives,
  • Supporting the development of member-driven learning communities,
  • Assisting with grant and contract-funded projects within the Education Division.

 

Annual Program Meeting (APM)

  • Handle the administrative management of the APM Proposal Submission, review and acceptance process including electronic proposal system and CSWE website
  • Works with electronic proposal system vendor to develop and document in a cyclical calendar format the annual call for proposals
  • Prepares communications brief to marketing for all proposal related email blasts.
  • Runs reports and extensive communication with proposal submitters, audits for duplicate titles/proposals, speaker role limits, incomplete proposals
  • Coordinates the call for proposals and review process of APM educational sessions through the electronic proposal system
  • Assists with recruitment, selection, and assignment of appropriate proposal reviewers
  • Prepares proposal acceptance/rejection notification letters
  • Assists with recruitment and selection of APM track chairs and co-chairs
  • Works with meetings manager to produce a complete APM session schedule (including electronic/technology-enhanced versions)
  • Communicate, orient and monitor the review process
  • Prepare training for reviewers

 Career Center Logistics at APM

  • Coordinates programming and identifies speakers for the CSWE Career Center
  • Collects descriptions for each session, session title, speakers information and bios

 

CE Support

  • Preparing evaluation forms at APM and adding to mobile app
  • Adding offerings to CSWE website and registration site
  • Preparing certificates
  • Training CE electronic scanner volunteers onsite at the APM
  • Awards
    • Coordinate the call, review and acceptances for all awards presented at APM
      • SAGE Awards
      • Carl A Scott Scholarships
      • Commission and Council Awards

Other Education Events

  • Annual Meeting, grant-funded projects and Education Sessions and activities, including speaker management (contracts, honorariums, scheduling) and correspondence, logistical arrangements, and on-site support, travel reimbursement
  • Coordinate education and planning committee meetings and assist with creating badges, tent cards, information packets, copy documents, assist with attendee check-in
  • General administrative duties, including word processing, emails, filing, organizing

Qualifications

  • Minimum 4 year college degree preferred or equivalent work experience preferably in a national membership association and/or social work
  • Experience required: Minimum 2 years experience providing administrative support and/or event coordination for educational programs and/or meeting planning, database management, and volunteer management
  • Ability to travel to out of town meetings, specifically APM annual meeting and other education events  
  • Intermediate to advanced skills in MS Office software (Word, Excel, PowerPoint, and Outlook)
  • Exceptional writing, editing, and proofreading skills
  • Strong organizational skills and attention to detail
  • High level of initiative and ability to multitask
  • Excellent interpersonal and communication skills  
  • Experience with production of webinars and/or other web-based events through a learning management system
  • Experience with certification or continuing education programs desirable.
  • Prefer experience in website maintenance and HTML

Compensation

Commensurate with experience

How to Apply

Please send your cover letter, resume and salary requirements to [email protected] using the subject line: “CSWE Program Assistant”. All documents must be named using the following format: Last Name, First Initial [“resume” or “cover letter”].  For example: Doe, J. resume.  No phone calls will be accepted.

Council on Social Work Education
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Organization: Nonprofit Organizations