Grants Manager

Philadelphia Museum of Art | Philadelphia, Pennsylvania


The Philadelphia Museum of Art is currently seeking an experienced Grants Manager to join its Development department and implement the Museum’s corporate, foundation, and government grants strategy for annual operations, restricted programs, strategic initiatives, and capital projects. This position works closely with senior leadership, curators, program and facilities staff, and volunteers in order to advance the Museum’s fundraising priorities. This is a unique opportunity for a development professional to increase financial support from institutional funding sources for the Museum's campaign.

Job Summary

  • Manage and steward a portfolio of foundation, corporate, and government grants
  • Identify and secure new institutional funding streams for Museum projects
  • Prepare letters of inquiry, grant applications, reports and attachments, corporate partnership proposals and presentations, stewardship reports, and other related grant correspondence  

Reports To

Director of Institutional Support


  • Manage a portfolio of established foundation, government, and corporate donors to secure funding for unrestricted support and restricted projects
  • Initiate inquiries with agency program officers to advance Museum funding requests and applications for support
  • Work with multiple Museum departments to craft compelling proposals
  • Manage departmental grant program processes (kick-off meetings, requests for information, project timelines, internal review, etc.) in coordination with key project staff
  • Write and prepare letters of inquiry/grant proposals/grant applications/grant reports and other related grant correspondence in collaboration with PMA leadership and senior development staff
  • Write and prepare interim and final reports, close-out narrative and financial reports, etc. to foundation, government, and restricted corporate donors
  • Prepare and coordinate proposals, briefings, attachments, and other dossiers for  leadership to facilitate the solicitation process
  • Meet all project and grant deadlines
  • Coordinate with  Finance department to ensure transparency and accountability in financial reporting to foundation and government donors
  • Manage organizational relationships with a portfolio of institutional donors , providing dedicated relationship management to program officers
  • Provide ongoing stewardship to portfolio of donors for their support
  • Research prospective foundation, government and corporate donors
  • Provide cross-functional briefings to the Institutional Support team on foundation and government matters
  • Track grant opportunities and activities in the grants calendar and in Raiser’s Edge
  • Maintain accurate records for foundation and government donors in paper files and in Raiser’s Edge database


  • Bachelor's degree with arts or English major; Master’s degree preferred
  • At least 4 years successful fundraising experience in an arts or education setting with grant writing and organizational giving experience strongly preferred
  • Exceptional writing ability and excellent communication and organizational skills
  • Experience working in a fast-paced, results-oriented environment
  • Flexibility in meeting shifting demands and priorities  
  • Knowledge of the corporate, foundation and government philanthropy landscape is an advantage
  • Proficiency in Microsoft Office programs is required; familiarity with Raiser’s Edge, Adobe Acrobat, and Photoshop is an advantage  


Salary commensurate with experience. 

Our employees are at the center of the Museum. We want to ensure they are engaged in their work and rewarded for a job well done. We offer generous benefits and compensation such as:

  • Extensive paid time off, including four weeks’ vacation, five personal days, and twelve sick days per year
  • Retirement savings program with Museum match
  • Excellent health, dental, and vision benefits at low cost to employees
  • Fully paid life insurance and long-term disability insurance
  • Museum Perks – tickets for special exhibitions, store and café discounts, free general admission for immediate family, reciprocal memberships with local and national museums, and more.


Working Together

We expect every employee, department, and division to work collaboratively with all others, inspired by a shared purpose. We respect each other as individuals and colleagues. We encourage innovation and support one another’s efforts, recognizing that innovation involves risk. We are an equal opportunity employer that actively seeks to employ a diverse group of people who embody our values. 

How to Apply

Philadelphia Museum of Art


Organization: Nonprofit Organizations